Volume & Variation

Every day, you receive and send out huge amounts of data and documents. In the "old days", that was mostly paper; now it's digital. Data and documents come and go from and to various parties. They can be suppliers, customers, partners, government agencies or various other institutions. Most – though luckily not all – need to be stored or even archived. As a result, paper archives are bursting at the seams, especially if there are no proper archiving procedures or policy in place.

However, it is not just paper that can lead to "information stress". Digital documents take up space too. The space may be smaller, but the issues are the same, especially if there are no good agreements in place on how to store digital documents. Where should we store these digital documents, and how do we make sure the correct versions are being preserved?

It is clear that the number of document types is only set to increase. The growing number of software systems has also increased the amount of variation in types of files. This includes text documents, spreadsheets, photographs, movies, drawings, emails, files and more. What's more, there are many different formats for each type, and all need to be comprehensible.